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College Financial Officer-College of Arts, Humanities, and Social Sciences
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Position Number: 4811538
Location: Cheney, WA
Position Type: Business and Financial Management

College Financial Officer-College of Arts, Humanities, and Social Sciences

About Eastern Washington University:
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWUs 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washingtons second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelors and masters degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a 22-23 College of Distinction (CoD). Money magazine recently named EWU as one of its Best Colleges in America 2023.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Job Summary:
Do you want to join a great organization and make a difference? Are you strategic minded and a problem solver? The College of Arts, Humanities, and Social Sciences at Eastern Washington University seeks an experienced College Financial Officer.

Reporting to the Dean of the College, the College Financial Officer is an integral role in leading a wide range of fiscal and biennial budgetary, personnel, and administrative activities. The position serves as a leader in planning, advising, training, developing, administering, controlling, and implementing a diverse portfolio business operations, finance and budgeting, human resources, payroll and benefits, and travel services related to the College of Arts, Humanities, and Social Sciences. The position provides guidance and direction to college administrative and management faculty and staff on all phases of budget development, preparation, monitoring and management; assists in projection of budget needs and provides data on current and prior years expenditures; assists the Dean in strategic planning for the college.

See Job Duties section for detailed description of the position's responsibilities.

Applications are open and accepted until recruitment is closed. Screening of applications will continue until the recruitment is closed."

Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

On top of salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 12 paid holidays per year and fringe benefits, such as tuition waiver for employees, discounted EWU sports tickets and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/benefits/insurance/.

EWU expands opportunities for personal transformation through excellence in learning.

Required Qualifications:

A Bachelors degree in business administration, accounting, economics or a related field, and five (5) years or more of progressively responsible experience directly related to the duties and responsibilities assigned. A Masters degree in a related field may be substituted for up to one (1) year of the required experience.
Progressive experience using financial and quantitative tools for modeling, analysis and reporting, and the ability to think strategically and analytically, solve problems and make solution-oriented recommendations and decisions.
Exceptional skills with MS Office Excel, Word Outlook, PowerPoint.
Demonstrated experience with databases, developing queries and reports.
Experience with application of accounting principles and knowledge of building a budget and budget review.
Experience leading or providing multi-department budgeting and strategic planning.
Well-developed interpersonal, conceptual, organizational, and communication skills.
Demonstrated ability to apply a culturally responsive and flexible approach that is supportive to the diverse needs, including universal accessibility, of our students, faculty, staff, and the public.

Preferred Qualifications:

Finance or budgeting experience in higher education.
Knowledge of Public University or State appropriation, budgetary, and accounting systems.
Certified Public Accountant (CPA) or Master of Business Administration (MBA).

Other Skills and Abilities:

Flexibility
Collaboration
Communication
Teamwork
Time Management
Attention to Detail

Job Duties:
% of Time: 50
Responsibility / Duty: Finance and budgetary Oversight

Provide primary assistance to the Dean and departments in development, implementation and monitoring of institutional and biennial budget requests. Prepare fiscal reports and analysis for the Dean.
Advise Dean and assist in implementing, coordinating, and controlling all budget and fiscal services for the College, including grant and contracts, endowments, and scholarship oversight.
Assist Dean in determining budgetary decisions and actions including revenue opportunities, budget reductions, and transfer of resources. Specifically, provide detailed calculations regarding where the resources would come from, and relevant scenarios for each recommendation.
Participate in strategic planning and program management decisions, specifically providing the a fiscal lens as part of management team.
Develop budgets for grants, revenue generating programs both on-and-off-campus including projections and actual revenue and expenses.
Develop and approve all fund transfers, budget revisions, and journal vouchers, and monitor changes to department budgets.
Administer budget for personnel hiring and preparation of Personnel Action Forms (PAFs). Ensure positions have adequate and sustainable funding plans. Communicate Deans decisions and requests to University administration on budget and fiscal matters.
Train and develop department staff on fiscal matters and oversee department budgets. Recommend and provide primary assistance to Dean and department chairs/staff in the development of budget requests and budget reductions.
Advise and disseminate information related to policies and procedures and provide budget and workload analyses for departments/programs when needed. Monitor and report Overload and Exceptional Overload situations with Associate Dean.
Analyze information and provide documentation, calculations, and background information to support or aid Dean in making decisions.
Advise Dean and assist in implementing, coordinating, and controlling all budget and fiscal services for the College, including grant and contract oversight.
Design and produce systems, spreadsheets, or databases to track and coordinate budget activity within the College.
Manage and review tuition and fees associated with College courses and self-support programs.
Other budgeting/fiscal management duties as assigned.

Essential Function Indicator: Yes

% of Time: 40
Responsibility / Duty: Administrative and Personnel

Represent Dean to departments and other administrative offices. Coordinate and supervise a variety of administrative assignments.
Assist in administering personnel practices and procedures. Review information, analyses, and provide counsel and recommendations on problems.
Administer graduate service appointment process. Collect requests from departments, prepare table and memo for Dean. Track requests and allocations by department. Prepare official offer letters. Receive and record acceptances and declines, inform graduate office and departments.
Work with universitys immigration specialist in HR on any needed procedures and documentation related to obtaining work visas and/or establishing residency for international faculty and/or staff hires.
Review, update and/or correct all personnel position information for the College to keep current and accurate.
Prepare and/or review and approve payroll information for all faculty, part-time instructional appointments, and graduate service appointments.
Oversee develop and distribution of part-time & overload appointment letters.
Oversee, supervise, train, develop, and collaborate with College fiscal staff. Provide learning opportunities, and serve as a resource for questions regarding University policies, procedures, and requests.
Train and supervise new and existing department staff on reconciling and monitoring department budgets. Review and/or prepare early retirement and re-hire agreements. Compute and present to Dean the cost savings for these agreements.
Utilize Institutional Research and other data systems available to develop, monitor and coordinate various reports and trends in academic programs, majors, and enrollment.
Other administrative and personnel duties as assigned.

Essential Function Indicator: Yes

% of Time: 10
Responsibility / Duty: Staff and Faculty Support

Collaborate with Deans Executive Assistant in development and implementation of office procedures, policies, and systems. Serve as a primary resource in the College.
Assist Deans Executive Assistant with interviewing, training, and evaluation of college staff including classified and exempt staff, students, and others.
Suggest and implement improvements in office operation/procedures relating to staffing, equipment needs, and space use.
Conduct meetings with staff to provide information on policies and procedures, and increase knowledge of University and College functions.
Review and approve travel requests, purchase requisitions, and Purchasing Card statements at the department and college level.
Other staff and faculty support duties as assigned.

Essential Function Indicator: Yes

Conditions of Employment:
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
This is an Administrative Exempt position and is covered by EWU Policy 406- 01, Exempt Employment: https://inside.ewu.edu/policies/knowledge-base/ewu-406-01-exempt-employment/

Upon hireyou must complete required DEI, Hazing, Harassment and Title IX training, and other federal, state & university mandated trainings. You can access the online training at https://inside.ewu.edu/hr/training-resources/ or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources https://inside.ewu.edu/hr/training-resources/.
Salary Information: The salary for this position is $73,572 (minimum) up to $88,289. Where the hired candidate will begin within this range is dependent on education, experience, and skills.

Posting Date: 11/21/2023
Open Until Further Notice: Yes
Closing Date:
Screening to Begin: 12/04/2023

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/11874

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.